PRIVACY STATEMENTS below

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    PRIVACY STATEMENT

    ex artt. 13-14 Reg. 679/2016 UE

    Data Subjects: clients (legal representatives/proxies/contact persons of companies and  public entities)

    1. Identity and contact details of the joint controllers

     

    Verenigd Inklaringsbureau Ltd (V.I.B.) with registered office in Karveelstraat 1 8380 Brugge (Zeebrugge-Lissewege) Belgium, tax n. BE0414.246.121 is the data controller pursuant to Article 4, GDPR.

    For communication regarding the processing of personal data you can contact the Controller at the following email address: __accounts@vibsea.com______________________

    1. Processed Personal Data

     

    • full name;
    • tax code;
    • VAT number;
    • professional domicile and/or place of work;
    • email address and/or certified email PEC;
    • telephone and fax number;
    • company bank details;
    • Categories of data referred to in Articles 9 (special categories) and 10 (relating to criminal convictions and offenses) of the GDPR are not processed.
    1. Purpose and Legal Basis of Processing
      • processes necessary for the provision of services (without the consent of the data subject)

     

    • Fulfillment of contractual and/or pre-contractual obligations arising from any contractual relationship, e.g., sales management activities, sales and after-sales services, administration/invoicing/accounting, customer relationship management, provision of data on transactions made by customers (art. 6, para. 1, lett. b, GDPR)
    • fulfillment of obligations under applicable laws, regulations, national and/or EU norms or orders of public, judicial authorities to which the Controller is bound (art. 6, para. 1, lett. c, GDPR);
    • protection of defense rights in case of litigation (art. 6, para. 1, lett. f, GDPR).

    The provision of data in connection with the aforementioned purposes is mandatory, as it is a necessary requirement for the conclusion of the contract or the execution of pre-contractual measures in connection with the provision of services.

    • processing for “soft spam” marketing purposes (without the consent of the data subject and on the basis of legitimate interest, art. 6, para 1, lett. (f), gdpr) by the controller and by other companies of the same group:

     

    • sending electronic communications to market and promote the sale of products and services analogous to those already purchased by the data subject or that the data subject may be interested in purchasing or considering purchasing; such products and services will be those developed and/or marketed by one or more of the other companies of the same group within the scope of their business activities. As part of the above purposes, the Controller may promote the sale of products and services of other companies of the same group based on the activities carried out by its customers that are analyzed in an aggregate manner. In any case, the data subject has the opportunity to oppose the processing of data for the purposes referred to in this point at any time, either at the start of the processing or by clicking on the appropriate link provided in each communication (Article 130, paragraph 4, Legislative Decree No. 196 of June 30, 2003, as updated).
    1. Storage and Processing Methods

    For the purposes referred to in clause 3.1, the data are kept for the time necessary for their achievement, therefore until the date of termination of the contractual relationship and, in any case, in compliance with the prescriptive terms mandatory by law.

    For the purposes referred to in clause 3.2, above, the data are processed for the period corresponding to the duration of the contract and, in any case, up to a maximum of 12 months following the termination of the contract for whatever reason or at the time when the client communicates to the Controller that he/she no longer wishes to place purchase orders or that he/she is not interested in the products and/or services marketed by the group.

    Personal data will be processed, managed and stored on servers located within the European Economic Area and , if necessary for the performance of the activities of the Controller, data may be transferred to some countries outside the European territory (mainly Switzerland). Should it be necessary to use the services of third parties located outside the European territory, we hereby inform you that the transfer of your personal data to such parties will be carried out in strict compliance with the provisions of Articles 44 et seq. of the Regulations. This assures you that all necessary measures will be taken in order to ensure the fullest protection of your personal data since this transfer will be based on contractual agreements or other appropriate legal basis aimed at protecting Your rights and interests. Your personal data will not be disseminated.

    1. Recipients or Categories of Recipients of Personal Data

    The processing of personal data is also carried out by the Controller through data processors and authorized persons appointed pursuant to Articles 28 and 29 GDPR, including within the other companies of the corporate group to which they belong.

    Depending on the services provided and the agreements entered into from time to time with suppliers, the latter may act as autonomous data controllers, issuing their own information to data subjects and collecting consent where necessary.

    An up-to-date list of Data Processors and Authorized Persons in charge of data processing is kept at the head office of the Controller and can be requested by sending an e-mail to: __accounts@vibsea.com_________________________

    The data may be shared also with other companies that are part of the same corporate group as the Controller.

    1. Data Subjects’ rights

    The data subject may exercise the following rights: to withdraw the consent provided at any time (Art. 7 GDPR), access his/her personal data (Art. 15 GDPR); rectification request (Art. 16 GDPR), erasure (Art. 17 GDPR), restrictions of processing (Art. 18 GDPR), portability of data in a structured, commonly used and machine-readable format (Art. 20 GDPR); oppose the processing, even automated (Art. 21 and 22 GDPR); lodge a complaint before the competent supervisory authority (Art. 77 GDPR), if the processing is deemed to be against the applicable legislation.

    For full reading of the text of the above articles, please refer to the following website: https://gdpr-info.eu/

    You may exercise your rights by sending an e-mail to the Controller.

    Last. Rev.: May 2024

    PRIVACY STATEMENT

    ex artt. 13 Reg. 679/2016 UE

     

    Data Subjects: potential clients (legal representatives/proxies/contact persons of companies)

    1. I DENTITY AND CONTACT DETAILS OF THE JOINT CONTROLLERS

    Verenigd Inklaringsbureau Ltd (V.I.B.) with registered office in Karveelstraat 1 8380 Brugge (Zeebrugge-Lissewege) Belgium, tax n. BE0414.246.121, is the data controller pursuant to Article 4, GDPR.

    For communication regarding the processing of personal data you can contact the Controller at the following e-mail address: ___accounts@vibsea.com____________________

     

    1. PROCESSED PERSONAL DATA

     

    • name and surname,
    • VAT number,
    • professional domicile and/or place of work,
    • contact details such as email address and /or certified email address and phone number.
    • Categories of data referred to in Articles 9 (special categories) and 10 (relating to criminal convictions and offenses) of the GDPR are not processed.
    3. PURPOSE AND LEGAL BASIS OF PROCESSING
    • PROCESSES NECESSARY FOR THE PROVISION OF SERVICES (WITHOUT THE CONSENT OF THE DATA SUBJECT):

     

    • Fulfillment of contractual and/or pre-contractual obligations arising from any commercial relationship, such as activities aimed at entering into a contract, introduction of products and services management of the relationship with prospects (art. 6, paragraph. 1, lett. b, GDPR) with the Controller.

    The provision of such data for these purposes is mandatory being this an essential requirement for the conclusion of the contract with the Controller as well as for the execution of pre-contractual obligations related to the provision of services.

     

    • Processing for marketing purposes (with the consent of the data subject, Art. 7 GDPR):

     

    • direct marketing activities, consisting in the distribution and dissemination of material of an informative nature on the products and services the Controller: sending newsletters, DEM of a commercial nature, invitations to events via e-mail, including on social network platforms. The provision of data is optional for these purposes and any refusal to process them does not compromise the regular execution and/or continuation of pre-contractual negotiations. In any case, the data subject may revoke his/her consent at any time by clicking on the appropriate link at the occasion of any communication.
    1. STORAGE AND PROCESSING METHODS

    For the purposes referred to in clause 3.1, the data are kept for the time necessary for their achievement and, in any case, for a period not longer than 12 months from the sending of the business proposal, provided that the data will be further stored in case of conclusion of a contractual relationship.

    For the purposes referred to in clause 3.2: data are processed and stored until the data subject’s consent is revoked, which may be expressed at any time.

    Your personal data will be processed, managed and stored on servers located within the European Economic Area and may be transferred if necessary for the performance of the activities of the Controller to some countries outside the European territory (mainly Switzerland). Should it be necessary to use the services of third parties located outside the European territory, we hereby inform you that the transfer of your personal data to such parties will be carried out in strict compliance with the provisions of Articles 44 et seq. of the GDPR. This assures you that all necessary measures will be taken in order to ensure the fullest protection of your personal data as this transfer will be based on contractual agreements or other appropriate legal basis aimed at protecting your rights and interests. Your personal data will not be disseminated.

    1. RECIPIENTS OR CATEGORIES OF RECIPIENTS OF PERSONAL DATA

    The processing of personal data is also carried out by the Controller through data processors and authorized persons appointed pursuant to Articles 28 and 29 GDPR, including within the other companies of the corporate group to which they belong.

    Depending on the services provided and the agreements entered into from time to time with suppliers, the latter may act as autonomous data controllers, issuing their own information to data subjects and collecting consent where necessary.

    An up-to-date list of Data Processors and Authorized Persons in charge of data processing is kept at the head office of the Controller and can be requested by sending an e-mail to: _accounts@vibsea.com______________________.

    The data may be shared by the Controller with other companies belonging to the same corporate group.

     

     

    DATA SUBJECTS’ RIGHTS

    The data subject may exercise the following rights: to withdraw the consent provided at any time (Art. 7 GDPR), access his/her personal data (Art. 15 GDPR); rectification request (Art. 16 GDPR), erasure (Art. 17 GDPR), restrictions of processing (Art. 18 GDPR), portability of data in a structured, commonly used and machine-readable format (Art. 20 GDPR); oppose the processing, even automated (Art. 21 and 22 GDPR); lodge a complaint before the competent supervisory authority (Art. 77 GDPR), if the processing is deemed to be against the applicable laws.

    For full reading of the text of the above articles, please refer to the following website  General Data Protection Regulation (GDPR) – Official Legal Text (gdpr-info.eu).

    You may exercise your rights by sending an e-mail to the Controller.

    Last. Rev.: May 2024

    Manifestation of consent (art. 7 GDPR)

    I, as the undersigned data subject, declare that I have carefully read the content of the information notice provided by you pursuant to Art. 13 and 14 GDPR and that I have received a copy of it; I further declare, pursuant to Art. 7 GDPR, with reference to:

    direct marketing activities, consisting of the distribution and dissemination of material of an informative nature on the products and services offered, sending newsletters, DEM of a commercial nature, invitations to events via e-mail, including on social network platforms

    ☐ I consent                    ☐ I do not consent

    Date______________

    ______________________________________

    The data subject [name in CAPITAL LETTERS]

    Signature______________________________________

    PRIVACY POLICY

    ex art. 13-14 Reg. 679/2016 UE

     

     

    Data Subjects: Suppliers – including consultants (legal representatives, proxies, contact persons)

     

    1. Identity and contact details of the joint controllers

     

    Verenigd Inklaringsbureau Ltd (V.I.B.) with registered office in Karveelstraat 1 8380 Brugge (Zeebrugge-Lissewege) Belgium, tax n. BE0414.246.121, is the data controller pursuant to Article 4, GDPR.

    For communication regarding the processing of personal data you can contact the Controller at the following email address: accounts@vibsea.com ________________________

    1. Processed Personal Data
      • Personal Processed
    • Biographic data;
    • Contact information (email, phone number, cell phone number);
    • VAT number;
    • Corporate banking data;

    Categories of data referred to in Articles 9 (special categories) and 10 (relating to criminal convictions and offenses) of the GDPR are not processed.

     

    1. Purpose and Legal Basis of Processing
      • processes necessary for the provision of services
    • Fulfillment of contractual and pre-contractual obligations arising from the supplier relationship, e.g., administration and accounting, supply scheduling, ordering, service quality (art. 6, para. 1, lett. b, GDPR)
    • fulfillment of obligations under applicable laws, regulations, national and/or EU norms or orders of public, judicial authorities to which one or more of the Controller are bound (art. 6, para. 1, lett. c, GDPR);
    • protection of defense rights in case of litigation (art. 6, para. 1, lett. f, GDPR).

    The provision of data in connection with the aforementioned purposes is mandatory, as it is a necessary requirement for the conclusion of the contract or the execution of pre-contractual measures in connection with the provision of services.

    1. Storage and Processing Methods

    The data are kept for the time necessary for the achievement of the purposes for which it has been collected and processed and , from the date of termination of the contractual relationship, in compliance with the prescriptive terms mandatory by law.

    Personal data will be processed, managed and stored on servers located within the European Economic Area and may be transferred, if necessary for the performance of the activities the Controller to some countries outside the European territory (mainly Switzerland). Should it be necessary to use the services of third parties located outside the European territory, we hereby inform you that the transfer of your personal data to such parties will be carried out in strict compliance with the provisions of Articles 44 et seq. of the Regulations. This assures you that all necessary measures will be taken in order to ensure the fullest protection of your personal data since this transfer will be based on contractual agreements or other appropriate legal basis aimed at protecting Your rights and interests. Your personal data will not be disseminated.

    1. Recipients or Categories of Recipients of Personal Data

    The processing of personal data is also carried out by the Controller through data processors and authorized persons appointed pursuant to Articles 28 and 29 GDPR.

    An up-to-date list of Data Processors and Authorized Persons in charge of data processing is kept by the Controller and can be requested by e-mail.

    The data may be shared also with other companies that are part of the same corporate group as the Controller.

    1. Data Subjects’ rights

    The data subject may exercise the following rights: to withdraw the consent provided at any time (Art. 7 GDPR), access his/her personal data (Art. 15 GDPR); rectification request (Art. 16 GDPR), erasure (Art. 17 GDPR), restrictions of processing (Art. 18 GDPR), portability of data in a structured, commonly used and machine-readable format (Art. 20 GDPR); oppose the processing, even automated (Art. 21 and 22 GDPR); lodge a complaint before the competent supervisory authority (Art. 77 GDPR), if the processing is deemed to be against the applicable legislation.

    For full reading of the text of the above articles, please refer to the following website https://gdpr-info.eu/.

    You may exercise your rights by sending an e-mail to the Controller.

    Last. Rev.: May 2024